CiviDocs by CiviLink simplifies the entire municipal meeting lifecycle — from agenda prep
to public transparency — so your team can focus on serving your community.
Scattered documents across email, drives, and desktops. Last-minute agenda changes that throw off the whole meeting. Compliance pressure and looming deadlines. Minutes that take longer than the meetings. Photocopying packets for elected officials the night before. A public that feels shut out of its own government. If any of this sounds like your day, CiviDocs was built for you.
Simplify your records management with secure, organized, and easily accessible municipal data. CiviLink ensures compliance with key legal and archival standards.
Ensure no deadlines are missed with automated, role-specific reminders that keep your team compliant and proactive.
Build trust through clear, open workflows designed to foster accountability and visibility.
Enable faster, frustration-free access to key documents and records with intuitive tools.
Enhance team coordination by facilitating seamless document sharing and interdepartmental communication.
From first agenda item to final public record. One workflow. No scrambling.
5 Steps:
• Plan: build and organize the agenda with your team.
• Prepare: compile meeting packets automatically.
• Meet: run meetings with documents at everyone's fingertips.
• Publish: post agendas to your site, along with draft minutes.
• Maintain Transparency: keep the public informed with compliant public records.
Pre-Meeting Preparation: Draft scripts and motions effortlessly to ensure smooth and structured meeting execution.
Real-Time Guidance: Empower leaders to run meetings with confidence, ensuring every decision supports impactful governance and community trust.
Automated Documentation: Real-time recording of meeting actions to draft minutes effortlessly.
Streamlined Publishing: Simplified processes for agenda and minutes publication and archiving.
Advanced Search Tools: Quickly respond to inquiries with precise search functionality, ensuring you never miss a detail.
Proactive Alerts: Stay on top of deadlines with proactive notifications, ensuring compliance and operational continuity.
Instant Access: Retrieve agendas, supporting documents, and historical records instantly.
Comprehensive Records: Searchable archives of meetings, decisions, and attachments for informed oversight.
Pre-Meeting Insights: Notifications and tools for reviewing motions and key agenda items.
Real-Time Support: Access procedural rules and historical records instantly during meetings.
Policy Tracking: Monitor resolutions with automated follow-up notifications to ensure accountability.
Constituent Communication: Generate clear, actionable updates to foster transparency and trust with the public.
Targeted Updates: Receive notifications tailored to agenda items and decisions impacting your department.
Actionable Alerts: Reminders for funding approvals, expirations, or policy changes keep operations on track.
Contribution Tools: Seamlessly submit reports or materials for upcoming agendas with user-friendly features.
Clear Decisions: Gain actionable insights into meeting outcomes affecting contracts and projects.
Efficient Search: Simplify access to resolutions, proposals, and budget details.
Compliance Tracking: Receive alerts for procurement approvals and critical contract milestones to ensure adherence to policies.
Granular Record Access: Access detailed documentation tailored to GASB 87 and 96 for accurate financial tracking.
Traceable Archives: Create immutable audit trails to verify decisions, funding allocations, and procedural compliance.
Audit Support: Equip teams with tools designed for financial and legal verification to ensure accountability and reduce risks.
Secure Storage: Protect Sunshine Act-exempt files from public access while retaining associated reasoning for legal reviews and audits.
Customizable Motion Drafting: Craft legally compliant motions tailored to organizational and procedural contexts.
Consistency Tools: Standardized frameworks and audit-ready document tracking ensure clarity and simplify procedural reviews.
Small Local Governments:
"When I chaired meetings, I remember the frustration of sifting through disorganized documents, the frustration of complex parliamentary procedures, and feeling unprepared for critical votes during my time as a county commissioner. CiviDocs was born from that experience, with the goal of empowering local government leaders with the tools and information they need to excel."
"Managing a borough with a limited budget gave me a deep understanding of the financial realities facing small municipalities. With CiviDocs, we were determined to create a powerful, yet affordable solution that would level the playing field and provide every local government with access to cutting-edge technology."
Spend 10 minutes with our team. We'll show you how CiviDocs works, answer your questions, and get you set up. Free trials, hands-on training, and full implementation support included.
